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5_Tips_to_Make_Shorter_Meetings_EQUAL_Better_Results
| 5 Tips to Make Shorter Meetings EQUAL Better Results
5 Tips to Make Shorter Meetings EQUAL Better Results By Eve
Abbott excerpted from her new book, How to Do Space Age Work
with a Stone Age Brain TM
A True Story... I had a client who was scheduled for 30 hours of
department meetings a week. His first question was "When are we
supposed to do our work?" Organize your meetings with these tips
and everyone will get more out of every meeting.
Accountability Matrix If you walk away from any meeting without
deciding and documenting the who, what and when of all action
items the odds of them getting done in a timely way are greatly
reduced.
Use an Accountability Matrix for every meeting. If there is
someone who takes follow-up notes, ask them to add the Matrix to
the distribution. If not, use it yourself, to track your action
items and/or the action items for which you are a 'Check-In'. A
client who uses the Matrix in meetings has already spread it to
five departments in his company.
Now everyone on the team knows who is responsible for what and
when it is due. That is the first step in accountability. Don't
worry about getting others to do their job -- unless you're the
team leader of course!
Here's an example: (see the Accountability Matrix form in the
book) WHO: Eve DUE DATE: month day year ACTION: Submit tweaked
proposal via e-mail (Any questions and resources required) Info:
(phone/e-mail) CHECK-IN as needed Steve(describe with detail)
DATE: month day year Info: (phone/e-mail) got it
ACCOUNTABILITY MATRIX
MEETING: DATE: TEAM MEMBERS:
WHO DUE DATE ACTION:
Info:
CHECK-IN DATE:
Satellite Meetings In my workshops, people tell me horror
stories about how much time they spend in meetings that have
nothing to do with them or their job. Typically, a manager or
team leader calls everyone in for one meeting at the same time
and three out of four people sit there while a discussion
limited to another team member and their function rolls on.
On average, a three-hour meeting (one manager and four team
leaders) can be reduced to 1 hour of team meeting and four
30-minute meetings. Everyone benefits from 'creating' more hours
of working time for projects.
Wasn't that the point of all those meetings in the first place?
For more time-saving tips go to http://www.organize.com
Copyright Eve Abbott. All Rights Reserved
About the author:
Copyright, Eve Abbott All Rights Reserved. The Organizer
Extraordinaire's new book "How to Do Space Age Work with a Stone
Age Brain" TM is available online at http://www.organize.com
Sign up for more time-saving tips. Enjoy free brain quizzes to
help you work at your personal best! Eves guide is the first
book to offer easy, online assessments that will help you make
your own personal organizing solutions match your individual
work style.
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